Job Title: Office Manager
Classification: Full Time Exempt
Job Location: Los Gatos, California

We're looking for a seasoned, detail oriented, top-notch Office Manager to join the Human Resource & Administrative team! In this critical role, the Office Manager will be responsible for all administrative activities for the office, including facilities management.

• Administrative
  • Ordering of office supplies, computers, and electronic equipment
  • Establishing mobile phone voice and data accounts with carriers
  • Maintaining and updating the Fixed Asset Database and managing the allocation of assets
  • Light A/P and A/R, QuickBooks, wire transfers, bank deposits, petty cash and expense report reconciliation
  • Maintaining list and files of all corporate contracts and agreements
  • Travel arrangements and maintenance of travel profiles
  • Scheduling of meetings and maintaining company calendars
  • Mailings and overnight/express shipments, including picking-up mail from P.O. Box each day
  • Filing
  • Coordination of company events (holiday parties, team building activities, corporate entertainment) and obtaining refreshments for meetings as requested
  • Greeting visitors
  • Assisting with special projects as assigned
• Facilities
  • Liaison with building management regarding all facility related issues
  • Supervise the maintenance of office equipment, including the copier, fax machine, printer, etc.
  • Coordination of all activities related to the purchase and reconfiguration of office furniture
  • Manage and coordinate all activities related to finding and moving into new/additional office space

• MUST be Macintosh literate
• High School graduate with 3 - 5 years of office management experience in a high tech environment required - preferably at a software company
• At least 1 year experience in light A/P and A/R required
• Proficiency in Microsoft Office required
• FileMaker experience required
• Facilities management/liaison experience required
• Strong initiative and excellent follow-through skills are absolutely crucial
• Ability to prioritize and manage a variety of tasks (with minimal supervision) required
• Must be detail oriented and thorough
• Must possess sound judgment
• Must be a licensed driver with reliable transportation
• Superior written and verbal communication skills required
• Experience with the internet and email required
• Must be a self-starter and enjoy working in a fast-paced environment
• Sales and Marketing administrative support experience a plus